ACCOUNTS PAYABLE CLERK
Monday – Friday
8:00 am – 5:00 pm
$16.00 - $20.00 per hour, DOE
ESSENTIAL JOB FUNCTIONS
- Greet & welcome guests in a friendly professional manner
- Process accounts payable invoices & credit memos accurately and in a timely manner
- Review and verify invoices for accuracy and completeness
- Match invoices with purchase orders, packing slips & receiving
- Reconcile vendor statements and resolve any discrepancies
- Along with purchasing, maintain accurate and up-to-date vendor files
- Provide support by preparing documentation and responding to inquiries
- Enter new prospects and update information for old prospects
- Send brochures, brochure letter, and samples as needed from the Sales Dept.
- Distribute company mail
- Answer incoming calls on multi-line phone and direct accordingly
- Send out request for credit references and follow up, process following procedures
- Keep track of brochures, letterheads, and business cards. Order as needed.
- Order office supplies as needed
- Send & file new quotes provided by Sales Dept.
- Maintain & manage confidentiality agreements, supplier surveys, and NDA’s
- Filing
JOB REQUIREMENTS
- Strong knowledge of Windows based programs (i.e., Outlook, Excel, Word, etc.)
- Proficient with multi-line phones, faxing, scanning, and filing.
- Strong understanding of financial concepts and principles
- Proficiency in data entry and attention to detail
- Familiarity with public accounting practices and principles
- Proficiency in using accounting software for accounts payable functions
- Must have prior clerical experience in a production environment
