OFFICE MANAGER/BOOKKEEPER
Monday – Thursday,
7:30 am – 4:00 pm
Friday
7:30 am – 12:00 pm
Hours may vary
This role requires a strong foundation in accounting, bookkeeping, invoicing, and administrative management. The ideal candidate will be proficient in QuickBooks Desktop and Fishbowl Inventory, demonstrate excellent customer service skills, and be capable of managing day-to-day office operations.
ESSENTIAL JOB FUNCTIONS
Accounting & Bookkeeping
- Perform daily bookkeeping tasks, including journal entries, reconciliations, and general ledger maintenance.
- Manage accounts payable/receivable and ensure timely vendor payments and customer collections.
- Prepare and send invoices, maintain records, and track payment status.
- Generate monthly, quarterly, and annual financial reports in QuickBooks Desktop.
- Inventory & Systems Management
- Use Fishbowl Inventory software to track, update, and reconcile inventory data with accounting systems.
- Ensure accurate integration between Fishbowl and QuickBooks Desktop for financial accuracy.
Office Administration
- Oversee daily office operations, including scheduling, supplies, and equipment.
- Maintain organized filing systems for both digital and paper records.
- Support company leadership with administrative tasks and communications.
- Liaise with external vendors, service providers, and internal staff to maintain smooth operations.
Customer Service & Communication
- Answer phone calls and emails in a timely, professional manner.
- Provide support to clients with billing inquiries and account updates.
- Maintain strong relationships with customers, vendors, and team members.
- Perform other duties as assigned to support team objectives and ensure operational efficiency.
JOB REQUIREMENTS
- High school diploma or equivalent.
- 3–5 years of experience in bookkeeping, office management, or similar administrative role.
- Proficient in QuickBooks Desktop and Fishbowl Inventory software.
- Strong Microsoft Office Suite skills (Excel, Word, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational skills
Preferred skills
- Accounting degree
- Previous experience with Inventory management
