Bastrop,
TX
78602
US
Posted: 02/26/2023
2023-02-26
2023-04-27
Industry: Professional
Job Number: DG740608224
Job Description
EXECUTIVE ASSISTANT
Monday – Friday
8:00 am - 5:00 pm
$60k- $75K per year, DOE
ESSENTIAL JOB FUNCTIONS
- Assist the president /CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
- Communicates with general staff on president slash CEO's behalf and coordinates logistics with high level meetings both internally and externally
- Support president /CEO and his slash her external commitments related to company, including service answering phone calls and taking messages
- Performs clerical and administrative tasks including drafting emails, letters, memos, invoices, reports and other documents for CEO
- Schedules and attends meetings on the behalf of CEO, taking notes performs office task including maintaining records, ordering supplies, and performing basic bookkeeping
- Managing scheduling and appointments
- Arranging meetings and other events
- Managing mail / fax communication
- Managing traditional paper and or electronic filing systems
- Setting managing the daily schedule in calendar of CEO
- Preparing and/or editing documents such as expense reports, memos, and invoices
- Creating spreadsheets, managing databases, preparing presentations
- Managing video conferencing, fax communication and office equipment
- Performs additional duties assigned by the CEO
JOB REQUIREMENTS
- strong interpersonal skills and ability to build relationship with stakeholders, including staff, board members, and external partners
- Ability to work independently and with professional discretion
- Excellent writing, editing, grammatical school skills
- Excellent management time management and problem solving skills
- Excellent organizational skills and attention to detail
- Ability to function well in high paced and stressful environment
- Extremely proficient in Microsoft Office Suite or similar software with the ability to learn new or updated software
EDUCATION & EXPERIENCE
- High school diploma required Bachelor’s degree in business administrative or related field preferred
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- At least four years providing support for upper level management
