General Assistant
Monday – Friday
9:00 am – 3:00 pm, hours may vary
$27.27 - $33.33 per hour
ESSENTIAL JOB FUNCTIONS
- Works under minimal supervision performing complex administrative support duties requiring some judgment and initiative to determine the approach of action to take in non-routine situations.
- Researches a wide variety of information requests independently
- Prepares and analyzes trends and reports, drawing data from a variety of sources within and outside the department
- Routes or answers routine correspondence not requiring supervisor’s attention
- Assists in the formulation of the department budget, business planning, and related planning functions
- Has regular contact with customers, partners, suppliers or employees outside the immediate work area
- May proceed logistics/ travel arrangements and solve related issues, providing assistance and guidance to employee
- May assist in selection of potential new recruits
- May train and manage a small group of less senior employees and oversees the quality of their work
- Applying thorough level of understanding of the organization, programs, and procedures related to the work of the department and/or team.
- Most assignments are completed using standard processes and procedures, but may adapt techniques or processes to complete assignment.
- Answers inquiries and responds to correspondence from inside and outside the company. Works with others to resolve problems.
- Serves as a resource to less experienced staff.
- Performs clerical and administrative duties including typing, proofreading and editing documents.
- Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner.
- Handle confidential or sensitive information or issues.
- Enters data from various sources into spreadsheets, verifies input and calculations. management and execution.
- Regularly develops original spreadsheets, databases and reports.
- Suggests improvements to increase efficiency and improve communication of departmental and functional information.
- Assists department staff in developing and preparing complex presentation material.
- Maintains efficient paper and electronic filing systems and ensures quick retrieval of requested documents.
- Keeps well-informed of latest trends and technology related to administrative functions.
- Identifies and suggests ways to improve the efficiency and effectiveness of the department.
- Plans, coordinates and makes arrangements for on-site and offsite Conferences, meetings and special events.
- Assists with departmental human resource functions, which may include preparation of confidential personnel information and new hire orientation
JOB REQUIREMENTS
- High diploma or equivalent
- Minimum or 5+ years administrative experience.
- Solid understanding of policies and procedures that apply to assignments.
- Ability to evaluate and resolve problems independently.
- Strong interpersonal skills for inter-departmental and customer interaction.
- Fluent in English; verbal and written communication skills.
- Advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint).
- Ability to use advanced department-specific software packages.
- Must have the ability to handle many diverse tasks simultaneously and be able to work effectively with interruptions.
- Demonstrated ability to handle confidential or sensitive information or issues.
