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Clerical

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OFFICE CLERK

Cleburne, TX 76033

Posted: 04/19/2024 Industry: Clerical Job Number: BD48742

Job Description

FRONT OFFICE MANAGER
Monday - Friday 
8:00 am - 5:00 pm 
$10.00 - $17.00 per hour, DOE
 
ESSENTIAL JOB FUNCTIONS
  • Answering the phone and transferring calls as needed 
  • Sorting and delivering incoming mail and collecting and sending outgoing mail 
  • Create documents, maintaining databases and sending memos and emails 
  • Collecting, filing and organizing office documents, such as reports and confidential records 
  • Managing digital document filing, including encrypted documents and email correspondence 
  • Monitoring office inventory and ordering supplies 
  • Transcribing or taking notes during meetings 
  • Preparing or processing invoices or estimates 
  • Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks 
  • Scheduling and dispatching drivers, to appropriate locations according to schedules, customer requests or immediate needs. 
  • Relaying information such as work or other messages to and from everyone in the company, plumbers, and supervisors. 
  • Using telephones or text messages to contact employees 
  • Speaking with Plumbers or customers to resolve problems, requests for services 
  • Preparing work orders for crew or receiving work orders from plumbers 
  • Keeping and organizing job requests, customer requests, completed work requests, charges for work performed, expenses for services performed, and other information. 
  • Perform other duties as assigned 
 
JOB REQUIREMENTS
  • Fluid in QuickBooks software, and in Service Titan would be a plus 
  • Ability to type at least 45 words per minute 
  • Excellent verbal and written communication skills 
  • Excellent interpersonal and customer service skills, must be a people person 
  • Excellent organizational skills and attention to detail 
  • Excellent time management skills with a proven ability to meet deadlines 
  • Proficient with Microsoft Office or related software 
  • Must take constructive criticism well 
  • High school diploma or equivalent required 
  • Clerical experience preferred 
  • Dispatching experience is a plus 
  • Must be able to lift up to 15 pounds at times 
 
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